Exercise 2 - Organize a Grid and Save the View LLM

PDF Version

Task Organize the Search Results grid and save the view.

Scenario The dean asked you to manage contact information for all prospects from Florida. Search for those prospects and create a view so you can come back to the information any time you need it.

If you’d like to try the exercise on your own without detailed instructions, feel free to do so. If not, detailed instructions follow.

Guided Practice

This training exercise has three parts. The first part walks you through how to perform a search to find prospects from Florida. The second part walks you through how to organize the grid and save the view. The third part walks you through how to open the grid view.

Part 1: Find the person records

Click PEOPLE.
In the Search Criteria tab, click Clear.
From Person Search Fields, select Stage and choose Prospect.
Click Search. You will have over 1,000 records in your search results grid.

Part 2: Organize the grid and save the view

On the Search Results tab, add the column Prospect Program Degree.

a. Do this by clicking the Grid Settings menu icon in any column header. Select Columns.

b. To find the column quickly, enter text in the Search Columns textbox to locate the field – such as prosp.

c. Click the checkbox next to the column name within the column chooser menu.

d. Scroll within the column chooser, or type in the textbox, to find the next columns.

e. Deselect the checkbox next to the names of these columns to hide them:
```
1.  App Status

2.  App Sub-status
```
f. Click Save.
Click the Grid Settings menu icon in the Prospect Program Degree column header.
Filter within the Grid Settings Menu by:

a. Select Filter, Contains, then enter the text to reflect: LLM
Click Filter.
On the search results grid you will see only records that show LLM.
Click My Views.
Click Create New View.
Enter the name of the view: LLM Prospects.
Click Save.
Click Close.
Click Home.

Part 3: Open the view

Click PEOPLE.
On the Search Results tab, click My Views.
Click the name of the view: LLM Prospects.
Click HOME.